Most importantly, your software should play well with other business tools you use daily. Features include a full suite of reports and insights, automated expense tracking, and easy invoicing and billing. ZipBooks also offers smart tagging, time tracking, and team management capabilities, making it a versatile tool for consultants. FreshBooks includes a single user in its base plan, making it ideal for independent consultants. It has robust project management and time tracking features that let you record time against a specific client or project either from your desktop or mobile device. You can then see weekly and monthly views of daily breakdowns of your tracked worked hours.

Recording business expenses as you go

It’s best for those who need essential financial management tools without a monthly fee, making it a great choice for startups and solo professionals focused on keeping costs low. Small business owners spend 120 working days per year on administrative tasks, with financial management taking up around 5% of the total workforce. The right software solution automates invoicing, tracks expenses, normal balance and simplifies tax prep, freeing up time to focus on clients.

Sage

The Car Dealership Accounting right consulting software can be a game-changer, helping you stay organized, improve client collaboration, and keep projects running like clockwork. With so many options out there, choosing the right software can feel overwhelming. Here are five must-have features to look for when selecting consulting software. Schedule a demo today to discuss optimizing your consulting business growth with Uplinq bookkeeping for consultants. Mixing your personal finances with your business finances is an easy path to confusion.

Should I lease or buy equipment for my business?

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• Tracking time accurately ensures project profitability by aligning billable hours with actual work completed.
• Your ability to engage in research and apply best practices will be key to driving innovation.
• It’s particularly well-suited for consultants looking for a straightforward, reliable solution.
• The software typically includes components such as invoicing, expense tracking, financial reporting, and time tracking.
• In this guide, I share the top 10 tools every consultant should consider in 2025—tools that have helped me stay organized and can help you do the same.
• You can share boards and get real-time updates, so everyone stays on the same page.

The best time to switch is during a slow business period, such as the end of a fiscal quarter or after-tax filings are completed. Avoid making the change during high transaction months or when closing large client projects, as errors or delays could affect your financial records. Giving yourself enough time to transition without external pressures reduces stress and prevents potential disruptions.

Cash flow issues usually cause business failures, and consultants are especially vulnerable when payments get delayed. The right accounting software automates invoicing, bookkeeping for consultants organizes expenses, and helps maximize your tax deductions. Yes, many accounting software solutions allow you to customize invoicing templates to match your brand’s identity. You can usually add your logo, change colors, and modify the layout to include specific information such as payment terms, client details, and itemized services.

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• Project and time-tracking tools are available on its base Start-Up plan for $19/month.
• Reduced risk of audit and maximized write-offs give financial confidence and stability.
• Teamwork.com is built specifically for client work, giving you everything you need to stay organized, collaborate easily, and deliver results on time.
• Launched in 2007, it has grown into a trusted platform, particularly for tax compliance and automation.

It also optimizes workflows by helping consultants allocate their time efficiently and focus on high-value tasks. Additionally, transparent time tracking enhances professionalism and builds client trust by providing clear records of time spent on each project. With accurate financial data at their fingertips, consultants can better understand their cash flow patterns and plan accordingly. Bookkeepers can provide insights on expense management, helping to identify areas where costs can be reduced without compromising on quality. These cost-saving measures contribute directly to a consultant’s profitability.

With professional support available every step of the way, Bench can take the bookkeeping load off your shoulders. Xero lets you tweak fonts, colors, logos, and message fields for personal touches. This takes a little extra setup, but once uploaded to Xero, you can reuse it for all your future invoices.